Overview
Alliance Geotechnical is an environmental and geotechnical consulting and testing company that has grown from a small team of four to around 150 employees over the past 12 years. As the business expanded, so did the complexity of managing projects, people, and resources across multiple teams and service lines.
The Challenge
Rapid growth placed increasing pressure on the company’s manual systems. Time sheets were tracked in Excel, project details were noted on whiteboards, and daily tasks relied on individual to-do lists. What once worked for a small team no longer offered the visibility or control needed for a larger, multi-disciplinary operation.
“We needed a reliable way to track time, quality, and costs across every project,” the team explained. “The old approach made it difficult to see performance in real time or understand where projects were sitting financially.”
Without consolidated data, reporting became time-consuming and reactive, making it harder for managers to make informed decisions and keep pace with operational demands.
The Solution: Building Structure Around Growth
To bring consistency and visibility to its project management, Alliance Geotechnical implemented Wiplist. The decision was driven by the need for a single, structured platform that could manage quoting, scheduling, time tracking, and reporting, all in one place.
The rollout provided an immediate framework for accountability and transparency, reducing reliance on spreadsheets and manual communication. Project managers could now access accurate, up-to-date information on workload, progress, and performance at any time.
“Preparing a project estimate now takes minutes,” the team said. “Navigation is quick, the structure is clear, and everything links together.”
Results and Benefits
Real-Time Project Tracking and Analytics
Project managers use Wiplist’s analytics to monitor project performance, expenditure, and hours worked throughout the project lifecycle. This real-time insight has transformed how decisions are made, turning data into an active management tool rather than a retrospective check.
Improved Operational Efficiency
What once took hours now happens in minutes. From creating estimates to tracking site work, the system streamlines repetitive processes and keeps project data centralised and accessible.
Comprehensive Project Oversight
Wiplist now acts as the company’s single management platform, covering quoting, time and cost tracking, invoicing, and reporting. Its “one-stop” nature means less duplication, fewer errors, and greater confidence in the accuracy of information shared across teams.
Enhanced Reporting and Governance
Board members and leadership teams have access to clear, data-driven reports that summarise business performance at a glance. Quick snapshots of metrics such as project status, profitability, and utilisation allow for faster, evidence-based decisions.
Better Team Coordination
The ability to measure key details across every job supports more effective coordination between teams and individual project managers. Everyone now works from the same data, reducing miscommunication and improving accountability.
Conclusion
For Alliance Geotechnical, Wiplist has provided the structure and visibility required to support sustained growth. By moving away from manual processes and into a connected, data-driven environment, the company has strengthened its ability to plan, measure, and manage complex projects with precision.
“It’s become an essential part of how we operate — a complete management tool for consultants that keeps everything connected and transparent.”