Overview
Studio at Large is a creative agency based in Fitzroy, Melbourne, specialising in the commercial and retail property industry. Known for translating design thinking into place-based brand experiences, the studio’s work depends on strong collaboration and precise project management.
The Challenge
Before adopting Wiplist, Studio at Large relied on a mix of spreadsheets, handwritten notes, and physical folders to manage its projects. These manual systems made everyday operations slow and fragmented.
“We were spending far too much time setting up projects and chasing information,” the team explained. “Everything lived in different places — it was hard for people to drop in and out of jobs without losing context.”
Key challenges included:
Slow project mobilisation: Setting up new projects was time-consuming, delaying the start of client work.
Decentralised information: Notes and documentation were scattered across multiple locations.
High administrative load: Valuable time was lost to repetitive tasks and manual reporting.
Limited visibility: Without real-time analytics, the team couldn’t easily track progress or performance.
As the studio’s workload grew, these inefficiencies began to restrict creative output and project visibility.
The Solution: Centralising Operations
Approximately 12 months ago, Studio at Large implemented Wiplist to unify its project management, time tracking, and financial workflows. The decision centred on the need for one clear, connected system that could scale with the business.
“We can now set up a new project within minutes,” the team said. “Everything sits in one place — notes, documents, time, billing — and it’s really easy to find your way around.”
Integration with Xero automated invoicing and expense tracking, reducing double-handling and improving accuracy. The studio also highlighted Wiplist’s intuitive interface, noting that even less tech-confident users quickly found it familiar and straightforward.
Results and Impact
The shift from manual to digital has had a measurable impact across the business.
Improved productivity
Administrative time has been significantly reduced, allowing more focus on creative delivery.
“Productivity has gone up, and the number of hours spent per project has gone down,” the team shared.
Smarter time management
With time entries and project schedules in one place, visibility has improved across the board.
“It’s really easy to see where we’re sitting with time and to track what’s going against each job.”
Automated financial workflows
Seamless Xero integration means invoices and expenses now sync automatically, minimising administrative work and human error.
Data-driven decision-making
Access to real-time analytics has given the leadership team new insight into performance.
“The reporting’s been amazing — we can see what’s working and make changes straight away.”
Renewed focus and support
Automation has freed the team to focus on creative work rather than admin. They also praised Wiplist’s support team for its responsiveness.
“The turnaround time is great — they’re always there when you need them.”
Conclusion
For Studio at Large, Wiplist delivered the clarity and control their growing studio needed. By replacing manual systems with a centralised, connected platform, the agency has tightened its processes, reduced administrative overheads, and built a more efficient, data-driven workflow.
“It’s helped us tighten up our processes and stay focused on what we do best — the creative work. We’d absolutely recommend it.”